Save as Text (
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Controller > save as text
The point of it… Save as Text means save your data as a plain text file (as opposed to the WordSmith format for retrieving the data another day). It is usually quicker to copy selected text into the clipboard, e.g. if you simply want to insert your results into your word processor. If you want to copy the data in colour, or export a plot, you should definitely use the clipboard. In the case of a concordance, if you want only the words visible in your concordance line (not the number of characters mentioned below), use the clipboard and then Paste or Paste Special in graphics format.
How to do it This function can be reached by Save As .. | Plain text (
Options include:
You can then easily retrieve the data in your spreadsheet, database, word-processor, etc. (If you want to use it as a table in a word processor, first save as text, then in your word-processor choose the Convert Text to Table option if available. Choose to separate text at tabs.)
Note: The Excel spreadsheet (
In the case of a concordance line, saving as text will save as many "characters in 'save as text'" as you have set (adjustable in the Controller Concord Settings). The reason for this is that you will probably want a fixed number of characters, so that when using a non proportional font the search-words line up nicely. See also: Concord save and print.
If your data contains a plot you will also get another worksheet in the Excel file, looking like this.
The plot data are divided into the number of segments set for the ruler (here they are eighths), and the percentage of each get put into the appropriate columns. That is, cell B3 means that 23.7% of the cep.txt data come in the first eighth of the text file. Set the format correctly as percentages in Excel, and you will see something like this:
At the top you get the raw data, which you can use Excel to create a graphic with.
In the case of XML text (
See also: Excel Files in batch processing |